Option 2 - Create a room for later

Want to set up a meeting in advance? This option lets you create a room now and start it whenever you're ready - perfect if you don't have access to the Outlook plugin.

1. Click New meeting.
2. Select Create a room for later.
3. Choose a Name and add Participants.
   
4. When done, click Create room.
5. Your room is created - you'll have two options from here you can: 
   1. Copy Full Details - Copy and paste the meeting information into your calendar app to schedule it manually.
   2. Start meeting - Joins the meeting immediately when you're ready.
   3. Got to room - Opens the chat room so you can share information with participants ahead of the meeting.
      
6. In the chatroom you can in the right side panel go to settings, see and add members, summarizemessages and go to the meetingvideoroom directly.  

Managing Meeting Participants

During a meeting, you can manage who has permanent access to the chat room. 

• Guests (participants who are not permanent room members) are clearly listed separately so you always know who's just visiting.
• Each internalparticipant has an Add button next to their name.
• Clicking Add will show a confirmation message: "Heads up - this gives them permanent access to the room" - so no accidental adds.
• Permanent room members are listed separately from guests at all times.

Option 3 - Your personal meeting room

Your Personal meeting room is always on and ready to go - just one click away whenever you need it.

Here you can:

1. Mute your microphone before joining.
2. Turn off your camera before joining.
3. Set a background picture or filter before joining.
4. Join the meeting directly on the Join button. 
5. Configure your microphone, speaker, and camera settings before joining.
6. Open and close the meeting for new participants.
7. See live participants in the meeting.
8. View and copy joining info.
   
9. Schedule the meeting in your external calendar.

Option 4 - Today's meetings

See all your upcoming meetings for the day in one list - including links from Google Meet, Teams, Zoom, and more. No more tab-hopping to find your join link.

To get this working:

1. Go to Settings > My Account > Connected services
2. Connect your Microsoft or Google account.
   
3. When connected, click on your email address on the same page.
4. Toggle Calendar on to start the sync.

Option 5 - Meeting via Google or Microsoft calendar

Create meeting invitations via Google and Microsoft directly in the Web and Desktop app.

1. Click New Meeting.
2. Select Schedule in Google Calendar or Schedule in Microsoft Calendar.
3. You will be redirected to your calendar where you can schedule the meeting as needed - the meetinglink will be the one generated from the app.

Meeting access levels

One setting, four levels from least to most restrictive:

• Anyone with the link - this is the default: external participants always wait for approval to join the meeting 

• Anyone within the organisation - anyone within your organization can join the meeting

• Members only - only selected members are allowed to join the meeting

• No one (fully locked) - Locking a meeting is just setting access to "No one"

It is also possible to update this setting at room creation, in the meeting lobby and ongoing video meeting. If performed during the ongoing meeting, the new setting kicks in for new participants that are joining the meeting.